This article provides information about how to electronically sign a document using the PeopleDoc Service. Electronic signing provides a quick, easy and secure method for you to receive, sign and return HR documents from your company without the need for appearing in person or sending documents back
To sign a document you will need:
- An access to your e-mail
- Your cellphone to receive a signature code.
For every document to sign you receive an e-mail with:
- Short description of the document (its type, etc.)
- The expiration date for the signature
A link will let you to see the document and to choose to sign it or not
If your employer use SMS alert service, you will be also notified on your cellphone.
Once you click on the link from the e-mail, you will be redirected to the following page:
In the same time, you will receive an SMS notification with a code to sign your document.
Enter this code in the field “access code” and accept terms and condition.
This code is available during the limited time to read the document before signing it. If your code is expired, the new one will be sent to you automatically, without any request.
Note: There is also an option to receive the code from a vocal message.
Enter your new code and click on “Validate”.
You will access to the document to sign.
The signature process depends on the signature type chosen by your company:
You have different view options for your document: all pages on the same page or view the document page by page.
Once you read your document, you can:
- Sign a document
- Refuse its signature
If you decide to refuse the signature of the document, the new window will be opened and you will be asked to explain your decision. This message will be send to your employer.
If you refused to sign a document, you receive a notification on your e-mail.
You are given access to sign the document. The name, the type of the document and the signature delay is written under the document title.
You have time to read the document before signing it. But if the signature delay is exceeded, the document will not be signed and will not be accessible.
When you are ready to proceed, click the “I have read this document and accept to sign it” (1) and click on “Sign the document” (2) boxes.
You can also decline the signature by clicking on “I refuse to sign the document” (3).
To access to the document to sign (1), you need to check the general conditions of Electronic Records and Signatures use (2).
It is also possible for signer to:
- Sign the document at a later time
- Print it and sign the document manually
- Decline the signature of the document
When signing the document, you have the choice of signature style and the placement of the signature.
You have the ability to define the Signature Style (1) or to Draw the signature (2).
To place the signature, drag and drop the signature to the desired place in the document.
To finalize the signature, click “Finish”.
- DocuSign Template Signature
The signature of a template with DocuSign allows you to fill out the document before signing it.
You are guided through the process of filling out the fields. (1). If the template was designed to include information pop-ups, these will appear by the fields. (2).
All mandatory fields are highlighted in red (3) and must be completed in order to sign the document.
The signatory can also fill out non-mandatory (4).
Some fields, like the Signature Date, may be designed to be filled in automatically (5).
Note: you cannot choose the signture placement in the document.
Once all mandatory fields are filled in, you can click the button “Finish” to validate the signature of the document.